Administration Officer for EMBO Membership and The EMBO Meeting

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Administration Officer for EMBO Membership and The EMBO Meeting

Job Description

EMBO stands for excellence in the life sciences. We enable the best science by supporting talented researchers, stimulating scientific exchange and advancing policies for a world-class European research environment. Funding, training and networking activities plus four scientific journals impact thousands of scientists every year.
EMBO is seeking an experienced administrative officer to provide support to the EMBO Membership and The EMBO Meeting. The successful applicant provides a wide range of administrative support including correspondence with EMBO Members and speakers, data processing, documentation preparation, proof-reading and meeting co-ordination.

Specific responsibilities:

    Coordinate the nominations and elections of the EMBO Membership, EMBO Council and the EMBO Gold Medal
    Organize and take minutes for committee meetings
    Compile data for the outcome of elections
    Deal with inquiries from the EMBO Membership
    Provide first point of contact and ongoing support for the speakers at The EMBO Meeting
    Support the submission and selection of abstracts for scientific posters at The EMBO Meeting
    Curate and administer the in-house databases associated with the above activities.

Qualifications and Experience

The successful candidate:

    will have relevant experience in administration
    will have excellent interpersonal and communication skills
    will have demonstrated the ability to work on different projects in parallel and independently manage workflow and priorities. Accuracy, attention to detail and the ability to work to strict deadlines are indispensible
    will be able to compile data and presentation documents using current office software
    will have excellent written and spoken English
    adapts easily to changing circumstances
    is calm, stable and controlled in all situations
    plans, organizes and prioritizes workload effectively
    strives for high quality of work, is thorough and aware of goals and standards of the organization
    strives to deliver solutions, is forthcoming and enjoys supporting our clientele
    has the ability to work as part of a team

A university degree is a plus, as is prior experience in research administration and/or working in an international environment.

Application Instructions

Please apply online through

Additional Information

EMBL is an inclusive, equal opportunity employer offering attractive conditions and benefits appropriate to an international research organisation.

Please note that appointments on fixed term contracts can be renewed, depending on circumstances at the time of the review.

Deadline:4 March 2012

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