Division Administrator VID @ Fred Hutchinson Cancer Research Center

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Amar Annamalai
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Division Administrator VID @ Fred Hutchinson Cancer Research Center

Division Administrator VID @ Fred Hutchinson Cancer Research Center
Job Description:

This senior administrator will oversee the administrative management services for the Vaccine and Infectious Disease Division and its research programs.

Areas of responsibility may include administrative planning, budget development and management, personnel management, human resource planning, shared resource oversight, space planning, post-awards grants management, overall supervision of administrative personnel at the division and programmatic level, facilitating staffing support to the Division faculty and representation of the Division to the Center and community, and ensuring internal communications.

The Division Administrator will report to the VIDD Division Director.


Specific Responsibilities:

Manage the general administration of the Vaccine and Infectious Disease Division and its research programs. Serve as the liaison between research scientists and administration to support the Division and Center.

Create and maintain a VIDD Division culture and administrative operation optimized to reinforce the Center's values of scientific excellence, respect of individuals, openness and innovation.

Oversee the preparation, management and monitoring of the Division's annual budget and oversee grant and contracts awards to support the work of faculty and staff.

Provide administrative support for the VIDD Executive Committee and other VIDD committee meetings.
 HR strategy and planning for VIDD.

Participate in the hiring and support of all new faculty.

Assist the Division Directors in carrying out divisional duties, such as coordinating space allocation, working with the faculty affairs office to ensure that faculty recruitment, appointments and reviews follow Center policy guidelines.

Coordinate division-wide planning, long-range financial planning, major equipment acquisitions, and new initiatives in conjunction with the Division Directors.

Coordinate and distribute data specific to Center information services and divisional computer services to ensure that faculty and staff have necessary computer support, access to computerized databases and are well informed of issues affecting their work

 Represent the Division on Center-wide processes: administrative committees, such as Senior staff, Division Administrators, etc.

Provide advice and support to faculty, staff and other Center administrative and leadership groups as requested.

Oversee the Division's personnel functions including annual staff and faculty merit review processes, employment requisitions and personnel actions, classification review, disciplinary actions, and staff training and development planning.
Perform specific duties and responsibilities on behalf of the Division Directors as requested.

 Other duties as assigned

The ideal candidate will possess the following qualifications:

A bachelor's degree is required; an advanced degree is preferred. A minimum of ten years of progressively responsible administrative management experience, including grant and contract budgeting; supervision; and planning in a health care, research or governmental agency environment is required.

Understanding of the NIH grant system is desired. Knowledgeable and highly experienced in research administration and business practices are a must.

The ability to work in a management team, think globally, project future needs, and be attuned to the day-to-day division operations is critical to success in this position.

The ability to think and work independently is key to this position. Excellent interpersonal and communication skills, both verbal and written, are essential to this position. Successful candidate will be responsive to needs of constituents. Must be well organized, detail oriented and have excellent supervisory skills.

Closing date: Contact employer

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